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TERMS & CONDITIONS

THE BOOKING

  • Bookings and subsequent contracts shall be deemed to have been concluded in Arusha, Tanzania and shall be interpreted according to the laws of the United Republic of Tanzania.
  • The Company reserves the right to decline any booking without outlining the reasons for it.

DEPOSIT & PAYMENT

  • A 30% deposit is required to secure a booking. This deposit forms part of the payment for the trip and shall be offset to the total amount charged to the client/agent.
  • If the full amount is not paid at least four (4) weeks prior to departure, the Company reserves the right to treat the booking as cancelled and the deposit shall be forfeited.
  • Clients/Agents booking within four (4) weeks of tour departure are required to pay the full amount immediately to secure the reservation.
  • All bank charges are to be settled by the client or agent respectively. This includes transaction fees charged by our bank.

The amount shown on the invoice is the amount that needs to reflect in our account and should bank charges have been deducted, we would have to invoice you subsequently.

BOOKING AMENDMENTS

  • For amendments of existing bookings done by the client/ agent (e.g. departure dates, air tickets, accommodation, number of participants etc) a handling fee of 50 USD per booking applies. The handling fee will be charged in addition to the service provider fees.

CANCELLATIONS

  • Cancellations must be sent in writing to the office that confirmed the reservation. Cancellations shall only be effective from the date of receipt of cancellation by the booking office. In case of a booking cancellation, the Company shall retain the full deposit.
  • If a booking is cancelled the client is subject to a cancellation fee as follows:
    1. until 4 weeks prior to departure - 30% Cancellation Fee;
    2. 4-2 weeks prior to departure - 50% Cancellation Fee;
    3. 2-1 weeks prior to departure - 75% Cancellation Fee;
    4. less than 1 week prior to departure - 100% Cancellation Fee;
  • The Company reserves the right to cancel any tour at its sole and absolute discretion, without prior notification in instances where this is unavoidable. However, in that case the Company agrees to refund all monies already paid by the client. This shall be the Company's sole responsibility to the client and no claim for any damages, howsoever arising, shall accrue against the company.

PASSPORTS, VISAS AND OTHER TRAVEL PAPERS

  • It is the client's sole responsibility to ensure that passports, visas, health certificates, proof of vaccinations and any other documentation required are all in order for the countries to be visited.
  • The Company cannot be held liable for any consequences, damages or claims if the client does not attend correctly to the client's documentation and related matters prior to commencement of the tour.

BAGGAGE

  • At any time, all baggage and personal effects are at the client's responsibility and the Company does not accept any liability for any loss or damage of any personal effects, howsoever arising.
  • Clients are entitled to one bag of not more than 15 -20kg (backpack or soft bag - no hardtop suitcase) and a daypack. The Company reserves the right to refuse excess baggage. Please notice that on our tours and on some "bush" flights other baggage regulations may apply.

RISK

  • The client accepts that all tours are of an adventurous nature and involve an element of personal risk. Neither the Company nor any of its agents can be held liable in any way for any injury, loss of life or damage to property, howsoever caused. The client hereby indemnifies the Company and will hold the Company, its agent, assigns and servants harmless from any such claim.
  • The client accepts full responsibility for all risks involved.

AUTHORITY ON TOUR

  • The decisions of the Company's guide/driver on tour shall at all times be final and binding.
  • The client must at all times comply with the laws, customs and foreign exchange regulations of all countries visited.

MARKETING

  • The Company reserves the right to use any photographs and videos taken during tours for marketing or any other advertising material. The client hereby gives consent to use such photographs and authorizes the Company to retain copyright for these photographs and such material.

FORCE MAJEURE

  • Unforeseen circumstances including but not limited to war, mechanical breakdowns, weather, riots and other unforeseen reasons beyond the control of the Company may cause delays or alterations to the tour. The Company shall not be held liable in any way for any of these possible occurrences or any consequences, which may arise as a result of these.

PRICE CHANGES

  • All our prices are based on the current national park fees and taxes. There have been ongoing talks that East African countries will be undergoing changes to tax regulations. Should the authorities decide on increasing fees and taxes, even though they might currently not be scheduled, we would subsequently have to pass on these increases to the client.

Kindly find the above is ok, for any questions, clarifications or suggestions.
Kindly do not hesitate to get in touch with us. I will reply your mail shortly.


8 DAYS KILIMANJARO MACHAME ROUTE

kilimanjaro from savana tomodachi tours safaris tanzania africa

8 days Kilimanjaro Machame Route

This exclusive adventure begins at Machame Gate with the company of an armed ranger, a guide and a porter. The trekking starts at Machame Hut (1800-3000m a.s.l., 6-7 hours of trekking). Proceed to Shira 1 (4-5 hours), then to Barranco Hut (6-7 hours, that you leave for lava camp for acclimatization). Proceed to Barafu Camp (7-8 hours) then to Mwika (6-7 hours). At least proceed to Mweka Gate as you depart for Arusha.

1ST DAY: ARRIVAL

What to do:

  • Pick up from Kilimanjaro International Airport and transfer to Arusha.
  • On arrival you will meet the guide and do briefing.
  • Overnight will be Tulia lodge.
  • Distance is 55km.
  • Approximately 1 hour.

2ND DAY: ARUSHA - MACHAME GATE - MACHAME HUT

What to do:

  • Pick up from the Hotel and transfer to Machame Gate with you packed lunch.
  • On arrival at the gate you will process permit then proceed to Machame Hut.
  • It is 1800-3000m above sea level.
  • It takes 6-7 hours trekking.
  • Dinner and overnight at Machame Hut.
  • Meal plan: dinner, breakfast and lunch.

3RD DAY: MACHAME HUT - SHIRA ONE HUT

What to do:

  • Enjoy your morning breakfast and start walking towards Shira One Hut.
  • You will experience a tough terrain at this route.
  • In this day you will have a short walk.
  • It takes between 4-5 hours.
  • Dinner and overnight at Shira One Hut.
  • Meal plan: dinner, breakfast and lunch.

4TH DAY: SHIRA ONE HUT - BARRANCO HUT

What to do:

  • After morning breakfast leave Shira One Hut to Barranco.
  • You will leave to Lava camp for acclimatization.
  • Proceed to Barranco Hut for overnight.
  • It takes 6-7 hours.
  • Meal plan dinner breakfast lunch.

5TH DAY: BARRANCO CAMP - BARAFU CAMP

What to do:

  • After breakfast leave Barranco camp to Barafu camp while accompanied by your guide.
  • In this day you will have a long walk so more energy is needed.
  • You will walk for 7-8 hours.
  • Break for picnic en route.
  • Dinner and overnight at Barafu camp.
  • Meal plan: dinner, breakfast and lunch.

6TH DAY: BARAFU CAMP - MWIKA HUT

What to do:

  • At midnight take light preparation and start leaving to Barafu camp to summit.
  • It will take between 6-7 hours.
  • Take some photos and sign.
  • Start descending to Barafu Hut for hot lunch.
  • After some rest descend to Mwika Hut for dinner and overnight.
  • Meal plan: dinner, breakfast and lunch.

7TH DAY: MWIKA HUT - MWIKA GATE - ARUSHA

What to do:

  • Enjoy your morning breakfast. At 8 am leave Mwika Hut for Mweka Gate for clearance.
  • Get issued with certificates.
  • Transfer to Arusha.
  • Overnight at Tulia lodge.
  • Meal plan bed and breakfast.

8TH DAY: DEPARTURE

What to do:

After breakfast, as your flight details, transfer to the airport

Inclusive:

Transfers to/from trekking, all trekking fees, English speaking guide, 1 night accommodation in Arusha after trekking, camping fees, all basic equipment's, porters and 3 meals in a day.

Exclusives:

Tips, transfers to/from the airport, medical insurance cover, all trekking personal gears, alcohol, all things of personal nature.

For further information call Joseph: +255 754 037765

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NEED HELP?

If you need more information, or you are more than 2 people, you can contact us, also via Whatsapp, at the number:

+255 754 037765

or sand a mail to:

safaris@tomodachisafaris.com

we will get back as soon as possible.

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